9 Best Project Management Tools for 2021 (Review)

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Last Updated on March 8, 2021 by Arif Chowdhury

What is Project Management Tool?

The name suggests itself, project management tools designed to manage a small or large business project. By giving access to various features to make the whole operation easy to monitor and handle. As well as give protection to classified information.

In a recent survey, it was stated that 77% of small to large organization uses Project Management Tools to handle their operation. This software makes it easy for the entire team to collaborate in real-time. By sharing valuable information, assign and manage tasks. Tracking performance, sharing files without accessing any third-party application from the internet like Gmail, Yahoo, Dropbox, etc.

In this guide, I will discuss several of my favorite Project Management Tools that I have personally used and tested. I ranked them based on their affordability, security, and accessibility. Let’s dig in.

1. Wrike

Featured Rich One Stop Solution – Free Plan Included

Powerful project management tools to make complex task easy

Wrike is On-Stop solution for your Project Management operation. Collaborate with your team members’ work in one place and manage it with various useful tools.

It has a Free plan available for an indefinite period, best to try out before the purchase.

Maybe the most useful feature for any project management would be work from a remote place without compromising the security. And, if all team members can work together and collaborate from remote places. And all valuable information can be stored in clouds that would be even better. This is exactly Wrike is offering and named it “Digital Workspace”.

Your all files, discussion records, logs can be synchronized securely in clouds. There is no need for email applications like Gmail or Yahoo. Within Wrike software all team members can participate in live discussion and able to share files instantly.

Customizable Dashboard – A Base for Your Operation

a digital base of operation for your project

You can change the digital workspace according to your needs and become 50% more productive. Personalize your priorities by customizing the dashboard and pin important logs, items, task & schedule upcoming events. It offers you the ability to visualize your total workflows. And present in front of the entire team or stakeholders for better collaboration.

Each team member can have their workflow process to maintenance tasks on time to avoid backlogs.

By making the communication within the entire team as well as stakeholders. Everyone will be up to date with recent reports and events. No more missing emails or updates.

Real-time collaboration within an entire team

real time collaboration between team members using project management tools

Wrike has 4 subscription plans including a Free plan with $0 cost.

If you want to test out Wrike then a free plan is best. But, if you mean serious business then Professional, Business, or Enterprise plan you should check. Ranging from $9.80 per month per user to $24.80. And Enterprise has unlimited user feature but you have to contact them for a custom rate.

Wrike subscription plans

2. Monday.com

Operating System for Project Management – Free 14-days

Monday.com has powerful project management tools to collaborate your project task

Monday.com is a gorgeous looking operating system for your project management. Whether it is a small or large organization, this software can handle it all.

Good news, it offers a 14-days Free trial and no credit card needed.

Trusted by over 100K organizations worldwide including eBay, PayPal, Walmart, etc.

With a simple drag and drop feature, even an inexperienced can easily operate this software. All the works, schedules, logs, events almost anything can visually represent within this software. Thus increase productivity by reducing the complexity.

Make Repetitive Workloads in Automation

automation process makes it easy

Why wasting time and efforts in repetitive works. Why not make it automate to reduce the workloads. And by saving time, your team can focus on a more important task where their talents are needed most.

You can easily collaborate with your team members. Not just within this internal network but also by integrating with social media like Facebook, Twitter, MailChimp, etc. And by doing so your project management can be done from a single base of operation with more accuracy.

Track your project with a 360-degree view to check and maintain with ease. Whole project timeline, progress structure, problems, logs, team members’ task, schedule of operation. Every single part of your project now have a live visual outlook for your team and stakeholders. With this unique feature, you will be able to track anything within a matter of moments.

Maintain Overall Progress within One Single Look

get a 360 degree view of all project task

Now let’s talk about their pricing option. First of all, you will get an 18% discount if you choose to pay annually. They have 4 subscription plans available from Basic to Enterprise. Rranging from $39 to $79 per month per 5 users. And Enterprise has a custom rate, for that you have to contact with them.

If your team member increase, then price will also increase. For example – Basic plan 20 members cost will be $159 per month.

In any case, you can always try their service first for 14-days free, before making any decision.

Monday.com subscription plans

3. ProofHub

Flexible Pricing Option with Excellent Feature

project management tools that offer remote team collaboration system

ProofHub is one of the most flexible in features as well as in pricing plans. And by doing so, it’s became one of the most popular Project Management Tools.

Test ProofHub for 14-days without needing any credit card at all.

No messy installation required, almost no learning curve means no extra hassle. Easy to use drag and drop feature even a kid can do this.

It is always stress-free when you can handle your all project task from a single spot. Easy to track, and maintain without much effort. ProofHub offering you just that, you have all the tools you need under one roof. Instant communication between team members, sharing anything securely, assign task between them, maintain and focus from a single software, what else do you need? Think, ProofHub might already have that.

Simple & Effective Team Management Strategy

excellent team management system to maintain chin of command in a project

Say goodbye to the old style of sending emails to connect between team members. With their new innovative system, you can maintain collaboration easily and effectively within an entire team member, no matter how big it is.

Can easily plan with Kanban boards, custom workflows, Gantt chart for your project, and showcase before entire team members for reviews.

Assign tasks to a single member or a group can be done easily with a single push of a button. Just like a real-life chain of command, you can assign team leader for a specific group, choose who will manage which project, you can also create custom roles to gain ultimate control over your project.

Digitalized Instant Collaboration within Team Members

collaboration between team members of a project can be done easily and securely

Maybe the best part of ProofHub is – It has no per-user pricing plans. All plans have unlimited users option. 1st plan Essential is for starter will cost you $45 per month if billed annually and Ultimate control plan cost is $89 per month if pay annually. However, it a limited time offer.

If you want to try out their service then start a Free 14-days trial, no credit card required.

Proofhub subscription plans

4. Backlog

Command & Control Project – Free Plan Included

using backlog project management tools track your team members

The backlog is not just a business project management software, it can be used to manage your IT department project as well with much faster and systematically than ever.

It has a Forever Free plan for 10 users & 1 project, enough room to test their platform.

Backlog software environment has a very low learning curve almost anyone can easily adopt its simple yet powerful interface. Collaborate an entire team from coders to designers, developers, and clients under one roof to make an efficient and effective team progress without much complexity and effort.

Visualization of a large project from top to bottom is a very effective way to focus and maintain. With Backlog, you can do it easily and automatically.

Systematic collaboration make progress much faster

systematic collaboration between a team members using project management tools

If it is an IT project then fixing bugs is much faster and effective than before. With real-time notifications, history thread of issue, and drag-drop feature can eliminate hours of extra workloads and your team can heavily focus on the main issue.

There is nothing to hide, as every detail is visual and in real-time, thus it increases accountability and reliability.

You can even able to see the timeline trajectory of your project, it will allow you to visually determine the performance and prepare a future-plan more effectively.

Track Performance of Project with Timeline Trajectory

powerful project trajectory

Now let’s see the Backlog subscription plan in detail. They have 5 subscription plans along with a Free Forever plan that only allows 10 users and 1 project.

If you are serious about your project then consider looking at other plans, Starter costs $35 per month for 30 users and 5 projects. Standard is the most popular & cost you $100 per month, while Premium plan cost is $175 per month and it has no limit on users and projects. Their Enterprise plan has a custom rate and private server option for a large organization, you should contact them for custom pricing.

If you want to test their software before purchase then go for a Free plan.

Backlog pricing plans

5. ProProfs Project

Simple & Powerful Project Management Tools

simple and powerful project management tools for your team

ProProfs Project is online project management tools with simple and powerful features to collaborate team members work with much effectively and easily.

Free Forever Plan has indefinite time, however, all other paid plan also has 15-days risk free test run.

As technology developed, we need to take its advantage to work smarter not harder.

With ProProfs Project any organization no matter small or large can easily manage their projects from one single standpoint. Collaborating multiple team members by assigning them a different task, create schedule task, share files, get a notification in real-time within a single software environment thus it effectively reduce the complexity and make it more accurate.

all your  project in one place

In one glance, you can see all project’s current statistics in real-time. See how much time require to finish a specific task, a current schedule of a team member, even communication can be done entirely within this software without accessing any third party email.

To manage a project from the beginning, 1st define your goals and objective, create task and subtask, assign tasks to different team members. And track their progress in real-time, set deadlines, and pursue them instantly by direct conversation with each member, generate project reports with built-in analytics.

You can also create task dependencies to save time. Set a timer for each task to alert your team members, it can also encourage them to finish on time.

Become Digitalized & Work Smarter not Harder

Become Digitalized & Work Smarter not Harder

Now, how about their subscription plans? Apart from their forever Free plan they have 3 other paid plans. Solopreneur, Team, and Unlimited plan. Ranging from $19 to $199 per month. For starter, Solopreneur would be best however, a large team or organization should consider an Unlimited plan.

And, if you are not sure, just hit the button and start Free plan.

Project management tools subscription plans

6. ClickUp

One App to Rule them All – Excellent Free Plan

powerful scheduling software

ClickUp is not designed to manage a project, instead it designed to manage nearly everything you possibly hope to manage.

It’s Free plan only has storage limitation, otherwise, it is enough for a single or team to manage anything they want.

First of all, it’s design is stunningly beautiful and very simple to use yet very powerful and flexible to manage almost anything you like from a school task to a large organization multiple million-dollar projects.

gain overall scheduling views

Just like all other project management tools it can collaborate all team members work in a single spot.

You can create a to-do list, create multiple tasks and share within team members, create a project management structure using a graphical presentation, and assign various tasks to different members of a team.

Ability to create beautiful and detailed docs, wikis, and knowledge base for your entire project. Have a built-in spreadsheet, no need to visit google docs anymore.

Integrate with all email applications within ClickUp, synchronize calendar, add a timeline, Gann chart within your task, a built-in reminder of a specific event, or all scheduled tasks. Thus you will need nothing else to collaborate a team and work within a single base for maximum efficiency.

all in one apps to manage a project

Now, what about their subscription plan? They have 4 plans including a Free one. An unlimited plan is only $9 per month with unlimited features, while there is a Business plan and Enterprise plan is for a large team.

If you are a single user or 2-3 team members and use basic task then the Free plan is fine, however for the serious planner you should consider looking at paid plans.

clickup subscription plans

7. Asana

Simplify Coordinate Complex Task – Superb Free Plan

Asana powerful project management tools to make complex task simple

Asana makes the complex task simple and coordinate in an organized way to make it accurate and perfect.

Superb Free plan with almost all features included, paid plans have limited time trial period for a test run.

Asana has even better free plan than ClickUp, it has only 100MB per file storage limitation, enough rich features to manage your task.

Paid plan features are even better, you can easily plan and visually structure your work in a way that suits you best. Do follow up projects and tasks in every stage using real-time collaboration within team members.

Create a visual map of the entire project timeline to easily identify flaws and maintain correctly with minimum efforts.

Visual Representation of Workflows and Collaboration

project management tools that make visual representation of workflows

For a large organization, stakeholders can log in as a guest to see the progress reports of their multiple projects all at once. Real-time communication and notification help them to get updated results within a matter of sec.

A physical board meeting is not necessary anymore. With the project management tools you can get a professional reports that covers all the aspects of a project.

As for manager and team leaders, they can create and set rules within a specific team and assign multiple tasks to multiple members and coordinate them from a single spot.

Thus, hiding information or lacking of accountability is almost impossible as every report is in real-time. Asana is hosted within clouds therefore, any team member can actively connect from a remote place, no matter where they are.

No Matter Where You are – Be within your Team

remote collaboration within a project team

Asana has 4 subscription plans, Basic is Free forever with $0 cost. Premium is $10.99 per month, Business is $24.99 per month with some new, and advance features that free plan do not have.

Enterprise is different as it is for a large organization, you have to contact them for a custom rate. And, if you are not sure about purchasing then go for a free plan, there is nothing to lose.

Asana project management tools pricing plans

8. Workzone

Simple & Powerful Project Management Tools to make it easy

Workzone is a powerful yet simple project management tools

Workzone is not just project management tools but also it helps to collaborate platform, process, and people to achieve a team-wide adoption.

All of its plans have Demo request option available, contact them and get a quote.

Workzone provides a platform to maintain and collaborate everything from a single standpoint, and develop a powerful systematic process to help your team to achieve success more accurately and effectively.

You and your team need to digitalize and for that, Workzone provides a new collaboration system to change your old one. It guarantees a 2.7x more effective process for the long term.

simple dashboard to manage all team members

Digitalization means every process will be computerized, therefore it will be more systematic and fast. For example, your project full process from start to end can be visualized in Workzone thus it will be easy to monitor and control workflows.

All communications between team members can be done in real-time within this software, sharing files, activities, notifications, even you don’t need to use third-party email applications to communicate. By using Workzone internal communication within a team is much faster and effective.

An entire team can be managed even from a remote location because all processes, activities, sharing, and communication can collaborate within Workzone and it hosted in clouds.

excellent collaboration system within a project

Workzone has 3 subscription plans available, Team, Professional, and Enterprise ranging from $24 to $44 per month. The good thing is and all plans include unlimited project and task management. However, for starter and mid-level project needs only the first 2 plans but if your project is large and you need all the advance features then go for Enterprise plan.

If you are not sure, then “Request a Demo” and consult with them.

Workzone subscription plans

9. Trello

Flexible & Fun to Manage Project – Free Plan Included

Trello a powerful project management tool

Trello is a cloud-based project management tools that enables a team to collaborate their works by using boards, lists, cards, timeline, and even visual workflows to maintain and coordinate their projects more effectively than ever.

Free Forever plan has no trial limit and enough to judge their overall service.

First thing is – Organized teamwork is necessary to make a project successful no matter how small or big it is, and Trello is offering just that.

With the intuitive feature, this software can easily handle hundreds of schedule tasks, reminders of an upcoming task, sharing files, presenting graphs, internal communication more efficiently.

Even from remote location collaboration still possible

manage & work within a team

It enables you to see all useful information at a glance. You can add an unlimited amount of personal boards, cards, and lists to organize complex teamwork at once place. Uploading relevant files, logs, an attachment can also be easy with one click.

Can create an advance checklist to priorities workflows and share with team members for better collaboration.

Trello can seamlessly integrate with other 100+ third party applications like Gmail, Dropbox, MailChimp, etc.

Have a unique automation processing system that can be run using pre-setting rules. It will boost the productivity and accuracy of the entire team by eliminating tedious tasks while those can be handle by robots automatically.

Let Digitalization & Automation work together

automation process to maintain routine task of a project

Trello has 3 subscription plans available. Though it’s Free plan is enough for you to get started but for a serious organization, you need to look for more advanced feature that only paid plans offer. Business-class and Enterprise ranging from $12.50 per month per user and $20.83 per month per user. An enterprise plan is for large organizations, more users you have more discount they will offer.

And, if you are not sure what to do, keep using the Free plan until you satisfy with their service.

Trello subscription plans

Executive Summary

I used to love science fiction movies since I was a kid however nowadays thanks to the evolution of technology its becoming real, right in front of our eyes. If you have already read my above guide then you probably realize it by now. By using this software, a business can automate almost all soft tasks like managing, planning, communicating, etc. in a complete automation process.

What left now? Every large factory uses an automatic production machine, for example BMW car manufactured in an automatic machine. By combining soft & hard task in automation process we reduce human manual function by almost 80%. And another 20% is left for maintenance task that robot cannot do it by themselves. And soon I think they will able to do it, and we will enter a new era of Robotic Civilization.

Anyway, I am so optimistic about it. In this guide, I have displayed a collection of my favorite Project Management Tools with some great auto functionality that can help your organization a lot. I hope you liked it. Please let me know what do you think about Project Management Tools & which one you have chosen. If you need farther help then don’t hesitate to ask me in the comment section.

Further readings on Cliobra: check this out about scheduling software that you might be needed soon – “Best Scheduling Software for 2020” & don’t forget to read my another guide about CRM software – “Best CRM System to Manage Business for 2020

1 thought on “9 Best Project Management Tools for 2021 (Review)”

  1. Hi!
    If you plan to update this post, make sure to include Bitrix24.com on the list. It’s the world’s most powerful free project management solution used by over 7 million companies.

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