Last Updated on March 8, 2021 by Arif Chowdhury
What is Scheduling Software?
In short, scheduling software helps a business to handle booking on their website automatically without any manual command. It helps tremendously when a business has a large amount of customer base. And manually accepts booking would take a large number of staffs.
And this is why a business needs scheduling software to reduce serious workloads and focus on other things. If your organization manages large projects then the right scheduling software will make your life a lot easier than before. Not only to maintain a large project but also if you host multiple webinars for your employees or clients then again you will need to use scheduling software.
What is the Best Scheduling Software?
There are hundreds of scheduling software out there, all you have to do is just use Google and search. However, among these hundreds which one would be good for you? Which one has the best feature? Which one is affordable or even suite your business needs?
Finding these answers could be a challenging task. In this guide, I have written down several of my favorite scheduling software based on my personal experience. Some of them are free & some of them are paid. Some may be cheap other is expensive. It doesn’t matter, the “Best” term is subjective. Sometimes what is best for me might be only a decent option for you. Because there are many factors, price, features, etc. Maybe some features are very useful for me while those are useless to you.
In any case, let us check those out.
Simple Booking System – Free Account Available
SimplyBook is simple to use. You just have to define your service and show when they are available. That’s it – software will do the rest 24/7.
There is a Free demonstration account available for you to test out for indefinite time.
SimplyBook provides you a free & simple website to get started if you are new in business. However, if you already have your website then you can easily integrate their software and start right away.
Maybe you have a popular Facebook page or Instagram page. Don’t worry they are giving you the option to take a booking directly from your social media page.
Leverage Social Media & Other Channels
After you receive a booking from a customer, the software will instantly inform you via direct email, SMS, or push notification whichever you have chosen from settings.
Now, what about payment from a customer? They have a range of secure third party payment processors available for you i.e. PayPal, Stripe, etc.
And what about if you have a physical office, how do you collect? They have POS (Point of Sales) system included in the software package. Thus, you can collect cash or payment via debit/credit card.
Additionally, you have the option to offer discount coupons, event offers, gift cards, and membership to your valuable customers.
Connect using an app from a remote location
Now let’s see their subscription plans. As you can see below, they have 4 plans available along with a Free plan. That can only accept a maximum of 50 bookings per month. If you are serious about business, then you should consider looking at other paid plans like Standard or even Premium plans. Paid plans are ranging from $9.9 to $59.9 per month.
There is one limitation. If you have a large customer base and your estimated bookings can exceed their highest limit of 2,000 per month.
Online Booking Assistant – Free Plan Available
Acuity Scheduling is a robust system for taking bookings from customers from your site, automatically like a virtual online assistant.
A Free account available with a limited feature for an indefinite period. Enough to test their service.
What you will get with Acuity Scheduling? If you have a website then you can easily embed this booking software and start managing booking automatically without any manual interaction.
However, they do not provide you any website to get started, unlike SimplyBook.
Apart from this downside, they are providing you all the advanced features you are supposed to get. Like clients can quickly view your availability and self-book their appointment. No boring talk, no wasting time from any side.
Simple & Structural way to Organize
The client can reschedule their time and pay online using most secure third party payment processors i.e. PayPal, Stripe, and more.
And from your part, you can easily organize your schedule according to their and your time zone by auto-adjusting time zones. Clients will get a reminder for their booked schedule automatically.
Within an intake form, you can pre-design the information you need to know about clients, thus upon booking confirmed you will get all necessary information about clients from one place.
Building a brand will make your business successful, and Acute Scheduling software provides you just that – after clients confirmed booking through your website they will receive a branded & customized confirmation automatically through their email or SMS, and also the software will automatically follow them up.
A systematic way to coordinate your booking
Now let’s talk about their subscription plan, they have 4 plans available and Freebie is completely Free with $0 cost but heavily restricted feature. If you want to test them out then it is enough for demonstration purposes.
And for serious business, you should check out their other paid plans, Emerging, Growing, and Powerhouse, ranging from $15 to $50 per month.
They are giving you a Free 7-days trial period for their paid plans as well, no credit card, no string attached.
Advance Automate Online Scheduling Software – Free Plan Available
Setmore offers advanced scheduling through your desktop, laptop, and browser or even from android phones easily and quickly.
A Free account offers enough room for a start-up business to test their service.
Using Setmore, you can get a virtual assistant to set up your customer’s booking 24/7 without getting any interaction from you. If you own a website then you can easily integrate this software to get started.
It has several seamless integration options with other networks as well, like if you have a social media page on Facebook or Instagram then your customer can book directly from there.
Get access to scheduling software from any devices
You can also connect with other popular applications as well like Teleport, Slack, Office 365, etc.
By integrating with a popular application you can take it to another level, for example, if you integrate Setmore with Teleport then whenever a customer places a booking through your website or social media platform you will able to start a video conference with just 1-click.
Your customer also gets reminder notification when they place a booking and right before schedule time.
Setmore also offering you their “Live booking” option, as whenever a customer place a booking order or call, professional staff will receive as behalf of your organization and confirm that order for you, although this facility is only available for the USA and Canada.
Professional Staff will take care of your booking
Now let’s see their subscription plan. They have 3 types of plans available for you. 1st one is Free and no charge whatsoever for an indefinite time. 2nd one is a Premium plan with all features available cost you $25 per month.
And the last one is Live Booking & it’s only available within the USA and Canada and you have to call them to get a custom pricing.
Automated Scheduling Software – Free Forever
Calendly offers you flexibility and hands-free automation for your scheduling task with high accuracy.
A Free account has some limitations however, it is enough for you to do a test drive.
You can invite people and they can set a schedule with you based on your availability by themselves, no need to have a lengthy conversation for that.
For a group of people, it’s even better, Calendly will find availability and automatically distribute meeting between team members, complex and time-consuming schedule fixing days are long gone.
Personal Assistant will take care of your schedule
You can invite a large group of people into your meeting, webinar, training and so on. Calendly will send reminders via email, SMS, or even push notification if enabled automatically just before a schedule.
Therefore, no-shows and missing an event are not going to happen.
For a team, the schedule can also be useful as all team members can share a single place that filled with their past, present, and future workflows.
For webinars or training purposes, you can use Calendly to collect subscription fees for premium content or if it is a fundraising community, then you can collect payment from a single place using secure transaction i.e. PayPal, Stripe. Do not need to talk with each person for that.
Customize your automation scheduling software
Let’s see their available subscription plan, they have 3 subscription plans, and apart from a free plan they have only 2 plans. Premium and Pro plan ranging from $8 to $12 per month if billed annually. If you need an advanced feature and unlimited options then Premium or Pro plan would be best.
Otherwise, stick with the basic plan if you want to test their platform for free.
Employee Schedule Management System – Free Forever
Findmyshift is specially designed to track and manage the employees and other personnel of an organization with the utmost accuracy and flexibility.
A free plan is enough to test out their service for an indefinite period.
No need to invest money in an attendance tracking device in your organization, using their software you can set-up a time clock within a minute, and tracking employees are completely free, no extra charge needed.
You can even track the location of off-site employees with advanced features to track the exact location and when employees clock-in and clock-out in real-time.
Advance Schedule Management for employees
No need to waste and invest hundreds of hours to fix the schedule of thousands of employees, you can set up rules and available time and software will do It automatically.
No longer, staff needed to manage employees’ time sheets, the software can do it automatically, you just have to print out the time sheet report and set payroll according to it. Saved time and investment by using Findmyshift.
Track Employees from a single tool
How about pricing plans? They have a free plan for an indefinite time to justify their system. But for serious business, you have to choose other paid plans as a free plan has a maximum of 5 employees limitation. The business plan costs you $35 per team and the Volunteer plan cost you $26.25 per team.
One-Stop Solution for Your Company – Free Plan
One of the oldest one-stop solutions for your company whether it is scheduling, communication, CRM, Contact center, or website Btirix24 has it all.
It has a Free plan with an indefinite period, enough to demonstrate its service.
Bitrix24 has flexibility on deployment, it has a hassle-free instant cloud-based solution as well as full control on-premise deployment.
No matter which service you need, from Marketing, HR, Project Management, Customer Service, Scheduling, Telephony, Calendar, CRM, etc. It can provide you all. For internal group communication in a large organization, Bitrix24 has a perfect solution i.e. intranet, chat video conference, sharing files, and all other communication tools in one place.
Whatever you need, Bitrix24 can provide you
You have a full-featured HR management system within their software like attendance management, workflow automation, work report, employee directory, and many other features.
You will also get cloud-based unlimited storage for your company documents with military-grade security.
Apart from communication, they have CRM solutions as well more than 6 million organizations are using their service and still growing.
Your sales team can get tremendous benefits by using this CRM platform with a sales funnel, pipeline management, sales report, and a 360-degree view of the entire sales channel.
Run Bitrix24 on your server
They have 2 types of deployment solutions, 1st one is cloud-based and 2nd is on premise-based. Cloud-based means you will get full access to all solutions however software will be hosted on their clouds on the other hand on-premise means you will install their software on your server and get full control.
The cloud-based solution has several plans that start from $19 per month to $159 per month. If your organization is small then you should start with Project or Standard plan.
And on the premise plan start from $1,490 to $24,990 one-time payment based on users.
Simple Scheduling Software – Free Plan Included
Appointy is one of the simple and effective solutions for your whole communication process including customer self-scheduling, smart automation, and more.
The Free plan has some limitation but it is enough for you to try out their service.
What type of business you are running from health & wellness, fitness, education, or medicine, it doesn’t matter, they have a perfect scheduling solution for you to suit them all.
Customers can schedule themselves, whenever they want 24/7, can fix and reschedule again repeatedly.
The long conversation is over, Make it digitalized & grow
The day of boring conversation is long gone, in a recent survey, it appears that 55% of bookings are confirmed outside of business hours.
By using their scheduling solution, you can increase your productivity with more efficiently.
You will have access to powerful analytics of your clients schedules with a few clicks of a button and it is automated. Within a dashboard it represents your whole business process and can be seen at a glance i.e. how many customers appointed this month/week, estimated new clients, compare with previous month performance, customer retention rate, and more.
And good thing is – you can have access to these useful data from anywhere with any type of device including your mobile.
Connect remotely from anywhere and securely
Now, let’s talk about their subscription plans. They have Free, Growth, Professional, and Enterprise plans ranging from $0 to $99.99 per month. However, if billed annually then a discount will apply automatically.
If you want to test their service before purchase then you should use their free plan without any time limitation. But, serious business and large organizations should look for a Professional or Enterprise plan for taking the full advantage.
Fully Customizable Scheduling – Free Forever
More than 120,000 business worldwide uses SuperSaaS for their online reservation scheduling more flexibly and affordably.
They have a free plan with some limited function but no time limitation, thus it enough for you to test them out.
With SuperSaaS, you have the option to get a fully customizable online booking system to suit your needs. Clients can book themselves through the online portal, no lengthy boring conversation, thus reduce time consumption and increase effectiveness.
After booking an appointment, the system will automatically send customized confirmation email instantly and follow up with SMS or even push notification, if they choose to enable this feature.
Digitalized Flexible & Smart Booking System
Mostly by using this software, you will able to reduce enough investment in staff salary, and not only that, time will save along with no room for errors as everything will be done by machine from accepting a booking to receive a payment.
If you are a personal trainer or run a consulting service, using this application you will able to get a one-on-one appointment booking.
If you have a website then you can easily integrate this application to start to receive a booking from the customer, or if you do not own a website then you can even integrate with social media platforms like Facebook to collect booking as well.
Real-time Analytics Report at your fingertips
With all those features and even more, they have a huge range of subscription plans for you to choose from. From package A to J they have all kinds of features available. Price ranging from $8 to $186 per month.
If you want to test their system before making a purchase decision then a free plan would be best and if you are a large organization with a huge customer base then go for a package I or J.
Smart Scheduling & Resource Allocation System
Ganttic is capable of visually represent your resource planning structure to give you a more flexible and accurate view to manage and maintain.
A Free plan is available for an indefinite time to test out their services.
Using this application, any organization will able to schedule their workflows and manage their resource effectively and efficiently.
Efficient resource planning is one of the most complex tasks for an organization, but if you can visually represent all of your resources and projects then it becomes simpler to distribute.
Visualization of Planning & Management
Within a large organization maintaining a schedule of workflows effectively and timely is also another big challenge thus using this application you will able to maintain employees’ workflows no matter how large and complex it is.
Team members within an organization can also collaborate their workflows between them, with drag and drop easy to use tool anyone can create a task, assign and edit them easily.
Have the ability to view all projects at once from a single dashboard to reduce workloads, and create graphs, custom reports, analyze projects from the same place.
Efficiently Manage Available Resource & Time
Now let’s talk about their pricing plans, they have 7 different subscription plans available to choose. From Pro 20 to Pro 1000 price ranging from $25 to $599 per month.
If you want to test their service first then go for a free plan, as it does not have any time trial. And small organizations or firms should choose Pro 50 or 150, and large organization may need Pro 1000.
Everything needs to on schedule whether it is your personal life task or business. Without tracking your task, you cannot do it on time. And in this competitive era, it is not important, it is essential.
In my above guide about Scheduling software, I tried to write down all I know until today. Hope this helps you a lot. Which product do you think would be best for your daily business task? If you need to know more about scheduling then do not hesitate to ask me in below comment section, I will try my best to help you out.
Recommended readings on Cliobra: for your business from sales to marketing all task can be done in automation, would like to know more? Then read my other guide – “Best CRM System to Manage Business for 2020” & if you want to start a hassle-free drop-shipping business from your home without any inventory holding trouble then I recommended you to read – “Best eCommerce Platforms Review for 2020”