[Free Template] How to Create a Content Calendar for Social Media?

[Free Template] How to Create a Content Calendar for Social Media?

Arif Chowdhury
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Last Updated on October 22, 2022 by Arif Chowdhury

Social media is crowded with many influencers, followers, and brands. There is so much competition for creating constant fresh content. With a planned content calendar, it is possible.

It is why I decided to write this definitive guide about creating a content calendar.

A social media content calendar is like a safeguard for your marketing campaign. You and your team will commit and plan for the long term. It seems easier to follow initially; however, sticking to it will pay off as time passes. Like a University assignment, if you plan, there is no panic attack later.

No worries, you don’t need fancy planning software for this task. Even a simple excel document will do the job. All you need is to stick with the plan no matter what. Otherwise, the most expensive software will make no difference.

Now let’s get started.

In this guide, I will walk you through the following topics.

  • What is a social media content calendar?
  • How can you create one by yourself?
  • Some real-world content calendar examples.
  • And some free premade content calendar templates for you to get started.

This guide will teach you how to create a content calendar for social media.

You don’t need anything else. So why waste time? Continue to read on.

What is a social media content calendar?

It is a written plan for your content that you and your team are about to create and schedule for publication.

The content calendar is just helping you plan so you can brainstorm on the critical moment. Besides, an organized team can easily beat the most talented team with no plan.

So, it is just a written plan.

There are usually three types of it.

  • Calendar planning: like a traditional paper pen planning on a calendar by marking it with some notes.
  • Spreadsheet planning: use MS Excel to prepare a detailed plan, just like you usually do.
  • Software planning: it is software specially designed for planning, whether it is content or project.

Though the spreadsheet option is best for beginners and a small team who does not have a big budget, planning software is an excellent choice for a large group or organization with a big project.

Social media content calendar templates (Free to download).

You do not need to search in Google “how do I create a social media content calendar” anymore. However, if you need more time to read this guide, you can download the content calendar below and start working immediately.

How to create a content calendar for social media? No worries, download this free template and get started.

Click here to download the premade template for free.

Eight steps to create a social media content calendar.

It is not a defined process to create a content calendar. Instead, this is a structured approach to make it easy for you to start.

  • Analyze your social media audience interest.
  • Decide which social media platform works best for you.
  • Plan what you want to track using the calendar.
  • Prepare a content library in advance.
  • Plan a workflow based on your goal.
  • Create content for your audience.
  • Collaborate within a team to get the most out of it.
  • Schedule your content ahead of time.

If you do not want to take all the hassle, follow the below steps.

  • Open a spreadsheet with MS Excel.
  • Input some date you want to schedule your future content.
  • Plan the topics and start creating content.

That’s it; nothing complex here.

However, please continue to read on for detail and a structured approach.

Recommended Reading: How to Build and Promote a Blog on Social Media? (Practical Guide)

Step 1: Analyze your social media audience interest.

It is the first step to finding out the interest of your audience. Why do I need to go through all the trouble to analyze my audience? Why not get started right away?

Well, there is a problem. Some social media platforms are different and do not work the same way.

For example, Facebook is a place for a casual and young audience who spend most of their time reading funny stories, sharing celebrity trending news, and shopping consumer products along the way.

Facebook is a casual social platform. Do not waste your time on serious posts or content.

While on LinkedIn, you will find all of them are from a corporate environment. There are no funny pictures, celebrity news, or movie news, and you cannot find any consumer products to buy here. Instead, it is a place where corporate people gather and talk formally to make a business deal and recruit employees.

LinkedIn is for corporate posts and content. This platform is comparatively of severe people.

That’s why you need to find out your audience’s interest first.

Content marketing plan is the best way to organize your team.

Let me help you a bit. First, ask the questions below to find your target audiences and social platform.

  • What is your product or service?
  • What is your primary purpose in the social platform?
  • What is your advertising goal? (traffic, sell, or leads)

These are simple questions to identify your target audience. But this will not work like a charm. It will take a considerable amount of time to find out the exact answer.

Step 2: Decide which social media is best for your business.

In the first step, you chose Facebook for your marketing campaign. However, that is just an initial analysis based on a theory. So now, you will launch ad campaigns to test whether it works.

Before starting a whole campaign, you will test your theory in a practical scenario. Sometimes what we think is based on theory. In reality, it’s completely different.

For example, my first advertising campaign on Facebook was a total failure. I tried to sell some forex trading software. I spend around $100, but do you know what I get in the end? Only a bunch of likes, comments, and shares. That’s it, not a single sale at all.

To find out the best-performing content, try the A/B testing feature.

You must use the A/B testing feature with a minimal ad budget ($10 at best). First, test out which ad works and brings you profit, then expand your campaign.

Here are some tactics you should use to decide:

  • Craft at least five ad copies for the same product or service.
  • Launch them all at the same time.
  • Allocate only $5 per ad copy (total of $25).
  • Analyze the result to decide.

You should switch to the social channel if the ads differ from the desired results. Then, test it out on other platforms.

For instance, food-related products perform best on the Instagram platform.

Step 3: Plan what you want to track using the calendar.

First, you should make it as simple as possible. Follow a simple database template. It will make things worse than any good.

In the beginning, use the below data:

  • Date of Publish
  • Time of the day
  • Content idea/topic
  • Resource

That’s it. Simple and easy to remember. Focus on only one social channel at a time. Then, it will be easy for you to focus on your work. If you are getting constant success from a platform, choose a second one and add it to your content calendar database.

Social media content calendar can help you to track complex tasks and organize the whole team.

In this case, here is some complex data structure for you to test out:

  • Platforms (Facebook, Twitter, Pinterest, etc.)
  • Various post formats (story, news feed status, group message/post, contest, event, poll, live stream, etc.)
  • Geo-target (USA, UK, Europe, etc.)
  • Organic post
  • Paid post

The best practice is – to test your way as often as you need.

Recommended Reading: Why Choose Digital Marketing as a Career? (Definitive Guide)

Step 4: Prepare a content library in advance.

It is the real deal, just like you do in your blog. However, social media posts will be much easier to do as it is short and easy to create, unlike a blog post of around 1,000 to 2,000 words.

Here in social media, a content library is a database of assets you could use to create a post. For example, if you sell food products on your business page, various food images could be your best asset when creating appealing content.

Just think about it, how often are you forced to search for an engaging food image for your post just because you don’t have one currently?

Store images for later use in your content. Thus, it will be easy for you to prepare content in the future.

It is the reason you need a content library based on your content type. So, next time when you are about to create new content, you can find it without searching for it.

However, this content library usually only works for evergreen content or content that doesn’t require custom assets. For example, you don’t need a new pizza photograph every time you create a post around it. You may need to edit some text, but that’s all to it.

In any case, it is better to store your asset in the cloud. Thus it will be easy for you to access it no matter where you are.

You could use your Google drive or drive. Both are best for casual and business purposes.

Step 5: Plan a workflow based on your goal.

From now on, you are about to stretch your legs and start running. To build a workflow for your social media campaign, you need to follow two steps.

  • First, launch some test campaigns to get the data to analyze
  • Second, based on that data, plan your workflow

After you have done the first part, I want you to follow the below steps.

  • Decide how frequently you need to publish content (daily, weekly, etc.)
  • At which time of the day does content perform best
  • Which type of content work best
  • Who will approve the post, and how well is the internal communication?
  • Prepare a team with editors and content creators.

A written plan is always better than a plan in your head. Especially if you have a team, then a written plan is a must. After outlining the above workflow for your social campaign, try to document it on a separate excel file and name it.

A written plan is always a great idea. If you want an organized team to bring success, start with a written plan.

Remember, a one-member team may not require it. However, you will soon find overwhelming tasks and stress without this written plan if you have mid to prominent team members. It’s because you need to be more organized.

The best practice is – to write down an entire guideline for the team and the content calendar. It will be helpful for your team in an intense moment when the team leader is not present. Or content writer on vacation. If each one of your team members follows this simple guideline, everything will be organized and take at least half the time it should.

Step 6: Create content for your audience.

You will start filling your calendar with exciting content and schedule it from here on. So after a while, when you are on vacation, you won’t have to worry about it. Once you fill the calendar in advance, It will automate everything, and you can enjoy your free time.

That’s the ultimate goal.

But I also want to create content more flexibly and faster than before. So how can you do it? Simple, I already told you to create an asset for your content and make it accessible. So next time, no matter where you go, you can use it on the fly.

You have to categorize your content before creating it.

  • Evergreen content (you can use it all the time)
  • Seasonal content (based on specific events)
  • Trendy content (news-related posts)

If you have evergreen and sessional content, you may use your content asset; however, it may not be possible for trendy content.

For evergreen and seasonal content, you can store premade images, captions, and stickers

For example, if you sell pizza, it is an evergreen product. You do not need a special event to eat it. In that case, store 20-30 different pizza photographs and use a photo editor every time you publish a new post.

The same goes for seasonal content. You could use a stored photo most of the time, but the problem is a trendy topic. In addition, it is entirely new, and you must use a recent picture whenever you create a post.

You should size up your option and prepare your content based on them.

Quick Note: Not only an image we are talking about but also other resources like the podcast, ebook, research paper, white paper, lead page, etc. In trendy content, you have to create a custom resource every time.

Step 7: Collaboration within a team can bring excellent results.

Teamwork is the brightest part of your content production and management. Refrain from relying on a single person when making a decision. Even if you have an editor in your team, all members should participate in decision-making. It will bring some great results.

For example, which content will perform best? If everyone within a team keeps an eye on the audience’s reaction, it will be easy to find out. Besides, everyone has their viewpoint. Sometimes even the editor might not see while other members may detect it.

Organize your team with different roles on social media pages.
Source: https://www.joomconnect.com/blog/facebook-101-page-roles-social-media-101

However, before you start collaboration within your team, make sure to check the below list:

  • Make sure all members have access to the business page
  • Enlighten all members with UTM parameters
  • Make sure all members are familiar with general rules and guidelines
  • Members must have the basic knowledge to operate (content creation, analysis, etc.)

For best results, prepare a guideline with visual illustrations for your team members. Remember, you must design it so that even a newbie can digest everything easily without asking questions.

Recommended Reading: Why is Social Media Important for Business? (Definitive Guide)

Step 8: Schedule your content most of the time.

Though some content types cannot schedule, do you know which one? That is trendy content or news-related content.

It’s simple, you have no idea what will happen two days later, but you know which evergreen content you should publish even after one month.

Schedule your content ahead of time; thus, you will have plenty of time to fix it or can concentrate on other tasks.

So, if your content type is trendy, you cannot schedule most of it. Instead, you always have to keep focus and get ready whenever needed.

The excellent news for evergreen and seasonal content types is that you can schedule your content for two months ahead and keep listening to music, watching a movie, hanging out with friends, and checking your audience’s reaction at your convenient time.

It is an automated system for your entire team. First, prepare your content, then schedule those for the next two months. Thus, no problem with going on vacation.     

What is the benefit of using a social media content calendar?

Simply unlimited benefits. Ants store their food for winter. Here on this occasion, you are preparing content for the near future.

Some benefits of the content calendar I want you to check:

  • Without a content calendar, you and your team are heading into chaos. Especially if you manage multiple social media pages.
  • It’s easy to check and fix content scheduled ten days ahead. At the same time, it is much easier to improve the content if you have 10 minutes. Scheduling gives you enough time to prepare and fix content.


It doesn’t matter if you are new or experienced in social media marketing. A content calendar surely will boost your productivity and management efficiency.

Don’t believe me? Why not give it a try?

I have outlined how to schedule your content and build a robust content calendar system within your team.

If you follow these step-by-step guidelines, I guarantee your success.